Conferences and Events Coordinator

As a vital member of the WateReuse Association team, the Conferences and Events Coordinator is responsible for logistical arrangements and planning for the Annual WateReuse Symposium, state section meetings, and other periodic meetings, events, and workshops. The ideal candidate will have excellent customer service skills and experience working in meetings and events. The position reports to the Director of Conferences & Events.

Core Duties and Responsibilities

· Assist in the planning and execution of the Association’s event offerings, including developing hotel or venue specifications and request for proposals.

· Coordinate pre-event meetings and calls, including scheduling, providing summaries, and performing follow-ups.

· Compile and maintain a master schedule and meeting preparation calendar/timeline, showing tasks, responsibilities, and deadlines.

· Speaker management for the Annual Symposium including collection of bios, headshots, presentations, and other event-related logistics and follow ups.

· Coordinate the production of attendee registration badges, signage, and onsite materials.

· Maintain the inventory of events-related items and order supplies and promotional items.

· Organize and schedule shipment of materials to and from events.

· Fulfill sponsorship benefits including swag, such as water bottles, lanyards, etc.

· Plan and coordinate event details including social events, off-site activities, hotel arrangements, transportation and staff hotel rooming lists.

· Perform onsite registration and logistics duties to include registration desk support, mic running, set-up/tear down/packing of materials, and general event assistance as needed.

· Contribute creative ideas to program planning.

Work Environment

Our hybrid work environment includes two days in-office in Alexandria, VA and three days teleworking. Some travel is required.

Essential Qualifications, Skills, Experience and Mindset

· Bachelor’s degree.

· 3+ years’ experience planning and executing meetings and events.

· Excellent administrative, organizational and time management skills

· Strong attention to detail and the ability to manage multiple projects.

· Ability to learn new technologies and processes quickly.

· Advanced computer skills include proficiency in MS Word, Excel, Outlook, PowerPoint, and database/event management software. A bonus if you’ve worked with websites or other related platforms such as OpenWater.

· A growth mindset, and willingness to roll up your sleeves and make it happen

· Strive to meet the highest standards of ethical behavior including integrity, transparency, and personal responsibility and accountability.

· Embrace a culture of continuous learning and improvement

How to Apply

To apply, please submit cover letter and resume to employment@watereuse.org by August 11 , 2025.

About the WateReuse Association

The WateReuse Association is a growing trade association dedicated to advancing laws, policy, funding, and public acceptance of recycled water. Our membership includes utilities, businesses, and government and academic institutions with an interest in water recycling.

About WATEREUSE ASSOCIATION

WateReuse is a trade association that focuses solely on advancing laws, policy and funding to increase water reuse.

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